How To Create A Deposit Report File
Scan, annotate, and send your deposits using the Kesef remote deposit scanner. Deposits can be made at any time, and you can have multiple deposits in a day.
Creating a deposit report file is step two of four. For more information, refer to the make a deposit using the Kesef remote deposit scanner process outline.
Prerequisites
In order to successfully complete the deposit report file you will need to:
- Complete step 1: Create a Deposit
Note: The deposit must be out of the pending status before the report can be saved.
Create a Deposit Report File
- On your desktop, double-click to open the Remote Deposit application. The application opens and the scanner turns on.
2. On the Login screen, enter your Username and Password in the appropriate field. Click Login. The Remote Deposit screen opens.
Note: Your username and password would have been emailed to you
3. Click the Reports tab.
4. In the Search Criteria section, select your store (A) and the date range (B) for the report. Click Refresh (C). The list of deposits will populate.
5. Select the PDF Icon next to the report you want to create (A). The File Download window will open.
6. In the File Download window, click Open. The file will open.
Note: The file will list each check, an image of the check, and the amount deposited. The top of the file will indicate the number of checks and tally total.
7. Save the file by clicking the Save As icon.
Before you save the document, be sure to UNCLICK Sanitize and Remove Hidden Information. (If this is selected it will make the document blurry)
Redact Bank Account Information
Once the deposit report file is created, you will need to redact the bank account information. This can be accomplished using an application called Adobe Reader. The following instructions outline how to redact information using Adobe reader.
- Open the Adobe application on your desktop
- Select the Tools (A) tab, and select Comment. Alternatively, you can select Use Now (B) under the Comment option in the recommended tools section
3. Click Select a File and locate the deposit report file
4. On the Comment toolbar, choose the Text Box icon
5. To create a text box, place your cursor in the top-right section of the check image that shows the account and routing number. Left-click and drag the mouse to the lower-right corner of the section of the check image so that the text box covers the account and routing number on the check
6. Repeat step 5 with all remaining check images
7. Select File > Save to save your deposit report file
Next Steps
- If you need to annotate cash application instructions on your check images, refer to Step 3: use Adobe for deposit file text comments how-to article to annotate the deposit file.
- If all checks already have cash application instructions, proceed to step 4: submit your deposit.