Payables

Payables General Instructions

• Please email all your files to: clientkesef@bill.com It is very important to type on the email subject line: Payable
• As always, every submission needs to be an attached PDF file, we can’t process from the text body of an email.
• It is very important to label pages that go together, 1 of however many pages.
• Coding and class codes if used, need to be written on the invoice.

Preparing the PAYABLE files, on email subject line - Payables
 

1. Label pages that that need to be processed together, 1 of however many pages. This tells us what pages go together, this is especially helpful with check request forms that have back up.

2. Write the GL code number on the 1st page.

3. If it’s not clear, please circle or write on the invoice the amount to be paid.

Additional Payables Notes

• Check request forms needs to be used for reimbursements OR if an invoice isn’t clear OR if you are paying from a contract.
• When you hire new companies or individuals, please ask for their completed W9 form and submit using Kesef's 2.0 Communications Form. You should have the W9 form before submitting the 1st invoice. Once a vendor is paid, it can be difficult to get them to submit the form.

Click Here for Kesef 2.0 Communications Form

• Please note: if a check needs to be voided in bill.com, you will incur a $25 processing fee.
   

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