How To Create A Deposit

Scan, annotate, and send your deposits using the Kesef remote deposit scanner. Deposits can be made at any time, and you can have multiple deposits in a day. 

     Creating a deposit is step one of four. For more information, refer to the make a deposit using the Kesef remote deposit scanner process outline. 

Prerequisites

In order to successfully complete the deposit process, you will need:

• The Kesef remote deposit scanner
• A  functioning computer with:
  • Monitor and VGA Connection cord
  • An internet cable
  • Keyboard
  • Mouse
  • A power strip with a circuit breaker
  • Internet access

     Note: To avoid potential scanner issues, turn your computer off when it is not being used for check scanning.

Create a Deposit

1.  On your desktop, double-click to open the Remote Deposit application. The application opens and the scanner turns on.

    Note: Make sure the scanner is connected to the computer.

2. On the Login screen, enter your Username and Password in the appropriate field. Click Login. The Remote Deposit screen opens.

    Note: Your username and password would have been emailed to you

3. Complete administrative actions:

• Count the total number of checks and the total dollar amount to be deposited.  We suggest you do this twice to ensure accuracy.
• Check to make sure all checks are signed, NOT postdated, and the “made payable to” line is appropriate.
• Write the ShulCloud Charge Type in the Memo section of the check. Charge Type is where the payment should be applied. 

4. Fill out the appropriate information for your deposit, including your Location, the Number of Checks for Deposit, and the Dollar Amount of Deposit. 

    Note:  these fields will be the totals for your current batch. 

Note: If your batch has money orders, make sure the Enable Money Orders checkbox is checked.

7. Load checks into the scanner and scan checks:

• Make sure the checks are as straight and wrinkle-free as possible.
• Approximately five checks at a time can be loaded into the scanner.

• Place checks in the right-side arm of the scanner, with the front of the checks facing out.

• Put the checks top side up, front side first into the scanner, with the face of the check facing right (outside). 

5. On the computer application, click Start Scanning. The Deposit: Scanning screen opens. 

• A. Initials indicate your location
• B. Numbers indicate the number of checks that have been scanned
• C. Cancel the deposit, or reset the scanner at any time.
• D. Submit Deposit will be gray when the number of checks or dollar amounts does not match what was entered in step 5. The button will be green if the numbers and amounts match what has been scanned.
• E. Check Preview will give you an enlarged image of scanned checks.
• F. Show back of Check  allows you to see the back of the check

7. The scanner will automatically pick up the information on the checks as they are loaded and scanned automatically. If there are issues, refer to the Troubleshooting section below.

8. When all checks are properly scanned and totals are correct, the Submit Deposit button will turn green. Click Submit Deposit. 

Note: it will take a few minutes to process the batch, regardless of how large or small the batch is. 

9. When all batches are finished being scanned, select Logout

10. Turn off your PC to maintain the integrity of the check scanner.

Troubleshooting

• If the scanner does not automatically pick up the required information, manually enter the check number (top right of check), routing number (9-digit number bottom left or center of check), and account number (9 or more digit number center or right of check).
• If the scanner fails to automatically read most checks, cancel the deposit and restart the Remote Deposit application.
• If a check did not scan properly, delete the check entry and re-scan it. You may delete the entry by selecting the entry and then clicking the recycle bin icon. 
• If there is a mismatch between the number of checks and dollar amount, manually go through the batch to verify all checks have been scanned and accounted for

If you have any problems or questions:

Contact Us 

Next Steps

Once the deposit is complete, a confirmation email will be sent that includes the total number of checks deposited and the dollar amount of the deposit. The time frame of this email varies—can be 15 minutes up to several hours.

The confirmation email will also indicate whether the checks were accepted. If there are checks with a large dollar amount, they will be accepted but the funding day may be pushed out by a day or 2.

The confirmation email will also indicate if there were any exceptions. Exceptions may occur if:

• The amount is not written in the written portion indicating the legal amount of the check.
• The check is written in light blue, pink, or another light color and it does not show up once scanned. In this case, write over the necessary portion so that it is clear and deposit it the next day.

The next step in the deposit process is to create a deposit report file.